Using the Content Editor

In this article, we're going to take a look at the content editor, where most of your time will probably be spent.

Note that we have a separate dedicated article for the text editor, which covers the toolbar, tips, and tricks focused on the text editor only. This article will cover the entire content editor including the widgets and other tools that are not directly used for editing article or content text.

The content editor page is divided into four main sections.

The first section is where the text editor resides.

The second section is a sidebar housing multiple widgets used to manage certain attributes and metadata.

The third section holds the files widget.

The fourth section is called the actions section which holds the tools to submit, approve, send back, or publish an assignment.

Let's take a tour of these four sections in more detail.

Text Editor

The first and probably the area where most of you will spend the most time in the app, the text editor is where you can create, edit, and delete your article's content. It's based on TinyMCE so if you've used WordPress, Joomla, or other major CMS before, or really any online text editor, you should already be able to use it flawlessly.

This area is heavily affected by Templates, which allows you to define the tabs and their content.


The sidebar is located on the right side of the page. It has multiple widgets that contain useful information about the current assignment. It also has tools that allow you to change the assignment's workflow status, view revisions, and others.

By default, there are four widgets in the sidebar: messages, assignment details, workflow status, and revision history.


The messages widget will only appear if you've received at least one message regarding the assignment.

If a user has the View all correspondence permission, they will be able to see all messages that were sent and received regarding the assignment, not just the ones they've received.

Assignment Details

This widget displays some information regarding the assignment such as the task name, keywords, and notes.

You can highlight keywords in the assignment's text if you click the "Highlight in text" link. This will allow you to quickly see how many times the keywords are used.

Keywords not found in the text will be highlighted in red, while the ones found will be highlighted in green just like the example below.

This tool will help you optimize your content by allowing you to quickly see if the keywords are used accordingly.

Workflow Status Widget

The workflow status widget displays the current status of the assignment. 

If the user viewing the assignment has the manage people and deadline permission, the people and deadlines link, which is shown in the bottom-left part of the workflow status widget will appear. This will allow the said user to reassign people and change workflow status deadlines of the said assignment.

The change workflow status link, on the other hand, will only appear if the user viewing the assignment has the manage assignments permission.

Revision History Widget

The revision history widget contains the revision records of the assignment. This allows you to restore an assignment to its previous state with a single click. You can also preview (eye icon) or delete (trash can icon) a revision if you want.

A numbered revision is created every time you hit the save draft or submit buttons. There will also be autosaved revisions that will be created on a periodic basis. Only the 10 most recent auto revisions and 8 most recent numbered revisions will be kept.

You can compare two revisions through the checkboxes. When you have 2 revision items selected, the button Compare selected will appear near the top of the revisions widget.

This will show you the differences between the two revisions. The deleted items will be highlighted in red while the new items will be highlighted in green.


This is where all of the current assignment's multimedia files reside. You can drag and drop items from your computer to this area to automatically upload them or you can use the Choose files to upload button. You can also download all files using the Download all article files button.

You can access a file's information if you hover your mouse on it. You will see the file's name, upload date, uploader name, and its file size. Additional buttons for deleting and downloading the file will also appear.

Note that only the files directly uploaded to the assignment will appear. You can't use or access files uploaded to a different assignment.


The last area of the content editor page is the actions area. This is where the buttons to send back, approve, submit, publish or any other related actions for the article resides. Depending on the assignment's current workflow status and the permission of the user viewing it, the buttons appearing here will vary.

The example image above is how the actions area will appear to a user with all permissions active viewing an article in the editorial review status in a project that's connected to a WordPress website... or in other words, an admin viewing an article in editorial review within a project that's integrated to a WordPress site.