Managing your content and ensuring that it is delivered on time can be a challenging task, especially if you have a lot of content to create and publish. This is where EasyContent's Content Calendar comes in to help.
Our Content Calendar allows you to schedule and organize your upcoming content in a single place and ensure that everything is delivered on time.
In this help article, we will provide you with a comprehensive guide on using EasyContent's Content Calendar to optimize your content management process and streamline your content creation and publishing workflow.
Let's get started!
Table of Contents
To access the content calendar, look for "Calendar" in the account level menu and click it.
⚠ This menu item will only be visible to users with the "Manage publishing calendar" permission.
Once you are on the calendar page, select the project you want to view using the project selection dropdown menu.
⚠ The projects you can select depends on your permissions. If you don't have the "manage projects" permission, you will only be able to see projects you are assigned to in the dropdown menu.
Once you've selected a project, the filters will appear.
Let's check out what each filter does.
Status - this filter will display all content items with a due date for the selected status. For example, if you select "editorial review", the calendar will display all content items that have a due date for their "editorial review" status, regardless of whether they are currently in editorial review status or not.
Current Status - this filter will display all content items that are currently in the selected status. For example, if you select "editorial review" here, only content items that are currently in "editorial review" will be displayed.
Assigned people - this filter will display all content items assigned to the selected user(s), even if the said item's current status is assigned to a different user.
Template - this filter will display all content items that use the selected template(s).
⚠ Only content items that have a due date on at least one of its workflow statuses will show up in the content calendar.
Month and Week View
You can switch your content calendar to a month or week view. To do that, use the tabs located around the top right area of the calendar.
The month view provides a broad overview of your content schedule, allowing you to see important dates and events at a glance. The week view offers a more detailed and granular view of your schedule, making it easier to manage your daily tasks and deadlines.
Changing a Content Item's Due Date and Assigned Users
You can easily change a content item's due date right in the content calendar. All you need to do is to click and drag it to the new date.
⚠ Note: this only works in month view.
You can also click on a content item to change its due dates.
To do so, find the content item you want to edit, click on it, and the item detail popover window will appear.
Then, click on "manage deadlines" and you will be able to update its deadlines or change assigned users.
Item Details Popover
Let's talk a bit more about the item details popover covered shortly in the previous section.
This popover's first section (#1) displays the content item's target status for that date and the user responsible for it. In the example above, the item should be in the editorial review by May 3rd, 2023 to be completed by Emilia, a user with the "Editor" role.
In the second section (#2), it tells us that the content item will be in the "Approved for publishing" status after "Editorial review".
The third section (#3) tells us what the item's current status is and its due date, if any.
Creating Content Items
You can create new items directly in the content calendar. Use the green "Add item" button.
You can also click on an empty space in a date to create a new content item.
If you do it this way, the content item will automatically have whatever date you clicked on be its first workflow's due date.
You can also add events to the content calendar. Click on an empty space on a date then click add event.
The create new event modal will appear.
- Title/summary - your event's name, e.g. "SEO workshop".
- Date - start date and the optional end date. If no end date is selected, this will become a one-day event.
- Description - your event's detailed description.
- Color - select from a predefined set of colors to make it easier to distinguish among other events, especially if you have multiple ones.
Click create event and your event will be created.
Like content items, you can also drag and drop an event in the content calendar to change its start and end date.
To edit an event, click it and select "edit event" which will bring out the update event modal.
And that's it!
We hope that this article has been helpful in showing you the various features and benefits of using EasyContent's Content Calendar to manage your content more efficiently. Now, you can effectively streamline your content creation and publishing workflow, ensuring that your content is delivered on time and to a high standard.
If you have any further questions or need additional assistance, please don't hesitate to reach out to our support team at firstname.lastname@example.org