Files (Digital Asset Manager)

The Files Library, also known as the Digital Asset Manager, is where all of a project's files live. In this article, you will learn how to use it to manage and organize your assets without the use of a third-party file storage provider.

Files Library Overview

Every project has its own files library. A file you uploaded to Project A can't be accessed in a content item from Project B.

On a fresh project, you will see the following screen when you access the files library.

To upload files, click the "Add Files" button. To create a folder, click the "New Folder" button.

Once the page is populated with files and folders, your files library will similar to this:

To upload files in this view, click the green "add files" button in the upper-right area of the page. To add a folder, click the dropdown button next to the "add files" button.

Uploading Files

There are two ways to upload files to your project. One is through the project's files library and the other is through a content item.

Uploading Files to the Files Library

To upload files to the files library, find the "add files" button. Clicking it will display the "add files" window.

Drag and drop files from your computer to this window to queue them for upload. You can also click the "select files to upload" button to open your computer's file browser which will then allow you to select manually the files you want to upload.

If you have folders in your files library, you can choose to upload your files to them by clicking the folder selection dropdown at the bottom left corner of the "add files" window and selecting the correct folder. Note: the last selected folder will be the default destination for any subsequent uploads. This will be cleared once you leave the files library or close the browser or tab.

Uploading Files to a Content Item

To upload files from your computer to the content item:

  1. Find the "files" widget and click the "add files" card.
  2. A modal that lets you select existing files from your files library or upload a new one will appear.
  3. To upload files from your computer, go to the "upload files" tab and drag and drop the file you wish to upload.
  4. Click "Insert" and your file will now be attached to the content item and added to your files library.

Tip: If you're uploading images, you can drag and drop them from your computer directly to the text editor. The only downside of this is that you can't select which folder it will be added to in the files library, but you can always go to the files library and move it to the folder of your liking.

Using Files from the Files Library on a Content Item

If you want to use an existing file from the files library on a content item:

  1. Find the "files" widget and click the "add files" card.
  2. A modal that lets you select existing files from your files library or upload a new one will appear.
  3. In the "from project library" tab, find the files from the files library that you want to add to the current content item, click on them and then click insert to attach them.

This will now let you use the file in the content item.

Adding Files and Images to the Content Item Text

To add images, click the insert/edit image icon on the editor toolbar. Then, in the window that will appear, click  and you will be able to select one of the images currently attached to the content item.

To add links to files to your text, you need to use the insert/edit link icon on the editor toolbar. First, select the text you want to add a link to. Then, click the insert link icon on the pop-up toolbar that will appear. Then, in the window that will appear, click next to the URL field and you will be able to select one of the files or images currently attached to the content item. This is handy if you want to add something like a download link.

Managing Your Files

In this section, you'll learn everything you need to know about managing your files in the files library.

Deleting Files

You can delete one or multiple files at once.

To delete a single file, click its corresponding dot menu and click delete. Note that if this file is attached to a content item, it will be removed. This will result in broken links and images, so make sure to review the content items a file is attached to before deleting it.

To delete multiple files at once, select the files you want to delete using their corresponding checkboxes. Then, in the action menu that will appear in the upper right corner of the files library, select "delete selected." The actions menu will appear if you select files using checkboxes and you can use it to bulk delete files, move files to a folder, download all files, or download selected files.

Again, if these files are attached to a content item, they will be removed. Make sure to review them to avoid broken links and images.

Working on Folders

Folders make it easy to organize your files.

To create a folder, find the "new folder" button. If your files library is already populated, the "new folder" button will be located next to the "add files" button in the upper right corner of the files library.

You can rename or delete folders using its dot menu.

When deleting a folder, you can choose to delete its content with it. When you select that option, all files in that folder will also be permanently deleted.

You can move files between folders and it won't affect the content items they're attached to so feel free to reorganize your files anytime.

Searching Your Files

As your files library grows larger, it might become harder to find the files you need even if you've used folders to organize them.

The search feature paired with filtering and sorting options will make it easier to find the exact files you're looking for.

Search

The search bar lets you search files by name or content item name (if a file is attached to one.) You can also input a file type extension and the search will display all files of matching type. For example, you can type "png" without quotes and all PNG files will be displayed.

Filter

The filter options (All, Linked, Unlinked) let you filter files that are either attached to a content item or files that are not attached to a content item. Select "all" to deactivate the filters.

Hide Files in Folders

If you wish to view all files that are not in a folder, you can use this option.

Sort By

You can sort by upload date, name, or file size. By default, sorting is set to the newest first (the most recently uploaded.)