Files (Digital Asset Manager)

The Files Library, also known as the Digital Asset Manager, is where all of a project's files live. In this article, you will learn how to use it to manage and organize your assets so that you don't have to use a third-party file storage provider anymore.

Files Library Overview

Every project has its own files library. For example, a file you uploaded to Project A can't be accessed in a content item from Project B.

On a new project, you will see the following screen when you access the files library.

To upload files, click the "Add Files" button. To create a folder, click the "New Folder" button.

Once the page is populated with files and folders, your files library will be similar to this:

To upload files in this view, click the green "add files" button in the upper-right area of the page. To add a folder, click the dropdown button next to the "add files" button.

Uploading Files

There are two ways to upload files to a project. One is through the project's files library and the other is through a content item.

Uploading Files to the Files Library

1. Find the "add files" button.
2. Click it to show the "add files" window.
3. Drag and drop files from your computer to this window to queue them for upload.
   • Or use the "select files to upload" button to manually select the files you want to upload from your computer.
4. Click the "Add to project" button to upload them.

If you have folders in your files library, you can select a folder the file will be added to using the dropdown menu in the lower-left corner of the "add files" window.

Uploading Files to a Content Item

To upload files from your computer to the content item:

1. Find the "files" widget and click the "add files" card.
2. In the modal that will appear, go to the "upload files" tab and drag and drop the file you wish to upload.
   • Or use the "select files to upload" button to manually select the files you want to upload from your computer.
3. Click "Insert" and your file will now be attached to the content item as well as added to your files library.

Special Trick: If you're uploading images, you can drag and drop them from your computer directly to the text editor. The only downside of this is that you can't select which folder it will be added to in the files library, but you can always move it to any folder later.

Using Files from the Files Library on a Content Item

If you want to use an existing file from the files library on a content item:

1. Find the "files" widget and click the "add files" card.
2. In the modal that appears, select the files you want to add and then click "insert" to attach them to the content item.
3. You can now use the files in the content item.

Adding Files and Images to the Content Item Text

To use the attached images in the content item:

1. Click the insert/edit image icon on the editor toolbar.
2. In the window that will appear, click  and you will be able to select one of the images currently attached to the content item.

If the attached file is not an image, you need to use the insert/edit link icon in the editor toolbar.

1. Highlight the text you want to add the link to.
2. Click the insert link icon in the pop-up toolbar that will appear.
3. Then click next to the URL field in the window that appears and you will be able to select one of the files currently attached to the content item.

This is handy if you want to add something like a download link.

Managing Your Files

In this section, you'll learn everything you need to know about managing your files in the files library.

Deleting Files

To delete a single file, click the dot menu and click delete.

Note that if this file is attached to a content item, it will be removed from that content item. This will result in broken links and images, so make sure to review the content items a file is attached to before deleting it.

To delete multiple files at once:

1. Select the files you want to delete using their corresponding checkboxes.
2. In the action menu that will appear in the upper right corner of the files library, select "delete selected".

Always make it a habit to check if the files you'll be deleting aren't attached to any content items to avoid broken links.

Working on Folders

Folders make it easy to organize your files.

To create a folder, find the "new folder" button.

If your files library is already populated, the "new folder" button will be located next to the "add files" button.

You can rename or delete folders using its dot menu.

When deleting a folder, you can choose to delete its content with it. When you select that option, all files in that folder will also be permanently deleted.

You can move files between folders and it won't affect the content items they're attached to so feel free to reorganize your files anytime.

Searching Your Files

As your project grows, the number of files uploaded to it also grows and it might become harder to find the ones you need.

The search feature paired with filtering and sorting options will make it easier to find the exact files you're looking for.

Search

The search bar lets you search files by name or content item name (if a file is attached to one). You can also input a file type extension and the search will display all files of matching type. For example, you can type "PNG" without quotes and all PNG files will be displayed.

Filter

The filter options (All, Linked, Unlinked) let you filter files that are either attached to a content item or files that are not attached to a content item. Select "all" to deactivate the filters.

Hide Files in Folders

If you wish to view all files that are not in a folder, you can use this option.

Sort By

You can sort by upload date, name, or file size. By default, it is set to the newest first (the most recently uploaded.)