Files (Digital Asset Manager)

The Files Library, also known as the Digital Asset Manager, is where all of a project's files can be accessed, deleted, or modified.

For the sake of consistency, we'll use the term Files Library throughout this help article and on other help articles here on EasyContent to refer to the Digital Asset Manager.

Files Library Overview

Every project has its own files library. For example, a file you uploaded to Project A can't be accessed in a content item from Project B.

On a freshly created project, you will see the following screen when you access the files library.

The "add files" button lets you upload files to the project. The "new folder" button lets you create a new folder.

Once the page is populated with files and folders, your files library will look like this:

In this view, to upload a new file, click the "add files" button on the upper-right area of the page. To add a folder, click the dropdown button next to the "add files" button.

Uploading Files to Your Project

There are two ways to upload files to your project. One is through the project's files library and the other is through a content item.

Uploading Files to the Project Files Library

To upload files to the files library, find and click the "add files" button. This will display the "add files window."

Drag and drop files from your computer to this window to queue them for upload. You can also click the "select files to upload" button to open your computer's file browser which will allow you to select the files you want to upload.

upload-files.gif

If you have folders in your files library, you can choose to upload your files directly to them by clicking the folder selection dropdown located near the bottom left corner of the add files window and selecting the correct folder.

Note: the last selected folder will be the default destination for any subsequent uploads that you will perform. This will be cleared once you leave the files library or close the browser or tab.

Uploading Files to a Content Item

If you're uploading images, you can drag and drop them from your computer to the text editor. This will automatically upload them to the files library. You can also use the "add files" card on a files widget or on a custom file/image upload widget.

Files other than images must be uploaded using the "add files" card on a files widget or on a custom file/image upload widget.

Using Files from the Files Library on a Content Item

If you want to use a file from the files library, click the "add files" card on the "Files" widget or on any custom file/image upload widget of a content item. This will let you access the current project's files library from the content editor.

You can then select the files you want to add to the current content item and then click insert to attach them. This will now let you use the file in the content item.

Adding Files and Images to the Content Item Text

To add images to your text, click the insert/edit image icon on the editor toolbar. Then, in the window that will appear, click the button  next to the source field and you will be able to select one of the images currently attached to the content item.

To add files to your text, you need to use the insert/edit link icon on the editor toolbar. First, select the text you want to add a link to. Then, click the insert link icon on the pop-up toolbar that will appear.

Next, in the window that will appear, click the button next to the URL field and you will be able to select one of the files or images currently attached to the content item. This is handy if you want to add something like a downloadable file to your text.

Managing Your Files

The files library makes it easy to manage your project's files. In this section, you'll learn everything you need to know about managing your files in the files library.

Deleting Files

You can delete one or multiple files at once.

To delete a single file, click its corresponding dot menu and click delete. Note that if this file is attached to a content item, it will be removed from there. This will result in broken links and images, so make to review the content items a file is attached to before proceeding to delete it.

To delete multiple files at once, select the files you want to delete using their corresponding checkboxes. Then, in the action menu that will appear in the upper right corner of the files library, select "delete selected." 

The actions menu will appear if you select files using checkboxes and you can use it to bulk delete files, move files to a folder, download all files, or download selected files.

Working on Folders

Folders make it easy to organize your files.

To create a folder, find the "new folder" button. If your files library already has files in the root directory, the "new folder" button won't be visible to you. Instead, it'll be located next to the "add files" button in the upper right corner of the files library.

You can rename or delete folders using its dot menu.

When deleting a folder, you can choose to delete its content with it. When you select that option, all files in the folder will be permanently deleted along with the folder itself.

You can move files between folders and it won't affect the content items they're attached to so feel free to reorganize your files anytime.

Searching Your Files

As your files library grows larger, it might become harder to find the files you need even if you've used folders to organize them.

The search feature paired with filtering and sorting options will make it way easier to find the exact files you're looking for.

Search

The search bar lets you search files by file name or content item name (if a file is attached to one.) You can also input a file type extension and the search will display all files of matching type. For example, you can type "png" without quotes and all PNG files will be displayed.

Filter

The filter options (All, Linked, Unlinked) let you filter files that are either attached to a content item or files that are not attached to a content item. Select "all" to deactivate the filters.

Sort By

You can sort by upload date, name, or file size. By default, sorting is set to newest first (the most recently uploaded.)